Delete duplicate entries in a column in excel 2003

Question

Well the question is, I have got a column, for example column Y has many entries in it, nearly 40,000 and It increases everyweek. The thing is I have to check for duplicates in Y column and delete the entire row. Thus, Y column should have only unique entries.

Suppose I have 3,000 entries and after 1 week, i'll have about 3,500 entries. Now I have to check these newly added 500 columnn values not the 3,500 with the old + the new i.e 3,500 entries and delete the duplicated row. The old 3,000 shouldn't be deleted or changed. I have found macros but they do the trick for the entire column. I would like to filter the new 500 values.

 Cells(2, "Q").Formula = "=COUNTIF(P$1:P1,P2)=0"   'I have used these formula 
 Range("Q2").Copy Destination:=Range("Q3:Q40109")  'it gives false for the duplicate values

I know we have to use countif for the duplicate entries. But what Iam doing is applying the formula and then search for false entries and then delete it. I belive applying formula and finding false and then deleting its little bit time consuming.

Sub DeleteDups() 
Dim x               As Long 
Dim LastRow         As Long 
LastRow = Range("A65536").End(xlUp).Row 
For x = LastRow To 1 Step -1 
    If Application.WorksheetFunction.CountIf(Range("A1:A" & x), Range("A" & x).Text) > 1 Then 
        Range("A" & x).EntireRow.Delete 
    End If 
Next x   
End Sub 

This is what I found on google but i dont know where the error is. It is deleting all the columns if i set

For x = LastRow To 1 Step -1 
For x = LastRow to step 3000 ' It is deleting all 500 columns but if it is -1 working fine

Any modifications need to be done for these function? or sugest me any good function that helps me. Check for the duplicate values of a selected column range from the entire column. I mean check 500 entires column values with the 3500 column entry values and delete the duplicates in 500 entries

Thanks in advance

Answer 1

This should be rather simple. You need to create 1 cell somewhere in your file that you will write the cell count for column Y each week after removing all dupes.

For example, say week1 you remove dupes and you are left with a range of Y1:Y100. Your function will put "100" somewhere in your file to reference.

Next week, your function will start looking from dupes from (cell with ref number) + 1, so Y:101 to end of column. After removing dupes, the function changes the ref cell to the new count.

Here is the code:

Sub RemoveNewDupes()

'Initialize for first time running this
If Len(Range("A1").Value) = 0 Then
    Range("A1").Value = Range("Y" & Rows.count).End(xlUp).row
End If

If Range("A1").Value = 1 Then Range("A1").Value = 0

'Goodbye dupes!
ActiveSheet.Range("Y" & Range("A1").Value + 1 & ":Y" & _
Range("Y" & Rows.count).End(xlUp).row).RemoveDuplicates Columns:=1, Header:=xlNo

'Re-initialize the count for next time
Range("A1").Value = Range("Y" & Rows.count).End(xlUp).row

End Sub

*sorry no idea why auto-syntax highlighting makes this hard to read

Update:

Here is a way to do it in Excel 2003. The trick is to loop backwards through the column so that the loop isn't destroyed when you delete a row. I use a dictionary (which I'm famous for over-using) since it allows you to check easily for dupes.

Sub RemoveNewDupes()

Dim lastRow As Long
Dim dict As Object
Set dict = CreateObject("scripting.dictionary")

If Len(Range("A1").Value) = 0 Then
    Range("A1").Value = 1
End If

lastRow = Range("Y" & Rows.count).End(xlUp).row

On Error Resume Next
For i = lastRow To Range("A1").Value Step -1
    If dict.exists(Range("Y" & i).Value) = True Then
        Range("Y" & i).EntireRow.Delete
    End If
    dict.Add Range("Y" & i).Value, 1
Next

Range("A1").Value = Range("Y" & Rows.count).End(xlUp).row

End Sub

Answer 2

Here's an idea:

Sub test
LastRow = Range("A65536").End(xlUp).Row
For i = LastRow To 1 Step -1
  If Not Range("a1:a" & whateverLastRowYouWantToUse ).Find(Range("a" & i).Value, , , , , xlPrevious) Is Nothing Then
    Rows(i).Delete
  End If
Next i
End Sub

It checks the entire range above the current cell for a single duplicate. If found, it the current row is deleted.

EDIT I just realized in your example, you said column Y, but in your code you are checking A. Not sure if the example was just a hypothetical, but wanted to make sure that wasn't the reason for the odd behavior.

Note, this is untested! Please save your workbook before trying this!

Answer 3

How can Excel know that entries are "new"? (e.g. how can we know we only have to consider the 500 last rows)
Actually, if you already executed the macro last week, the first 3,000 rows won't have any duplicates so the current execution won't change these rows.

The code your described should nearly work. If we keep it and change it very slightly:

Sub DeleteDups() 
Dim x               As Long 
Dim LastRow         As Long 
LastRow = Range("Q65536").End(xlUp).Row 
For x = LastRow To 1 Step -1
    'parse every cell from the bottom to the top (to still count duplicates)
    '  and check if duplicates thanks to the formula 
    If Range("Q" & x).Value Then Range("Q" & x).EntireRow.Delete 
Next x   
End Sub

---

[EDIT] Another (probably faster) solution: filter first the values and then delete the visible rows:

Sub DeleteDups() 
ActiveSheet.UsedRange.AutoFilter Field:=17, Criteria1:="True" 'filter column Q for True values
ActiveSheet.Cells.SpecialCells(xlCellTypeVisible).EntireRow.Delete
End Sub

Couldn't test this last solution right here, sorry.