How to hide the “Data Dictionary” from the Alfresc

Question

I am new to alfresco. I am integrating Alfresco with the web application as an library for my application. I am logging to alfresco as a admin and I can see the Data Dictionary in my repository. I want to hide it. Is it possible?

Answer 1

In order to hide the Data Dictionary folder for normal users you have to properly configure permissions. By default, all folders in Alfresco use the default ACL, which makes everyone Consumer (i.e. read only). This is what makes them visible to every user.

Try one the following:

[From Alfresco Explorer]

• log in as admin
• go to Data Dictionary
• click on More Actions -> Manage space users
• remove the only one entry you have there

[From Alfresco Share]

• log in as admin
• go to Repository
• if needed, click on "Show folders"
• hover on Data Dictionary
• click on More -> Manage Permissions
• hover on the Actions column, click Delete

This way you hide the Data Dictionary folder to normal users. Admin users always get access to everything. With similar procedures you can configure more fine grained access levels on folders, e.g. to enable some users to access them.