View will show all list updated form every time ch

Question

I'm new with lotus notes. Basically, I have a form. I want to create a situation where when I edit the form, that form will not be overwritten but it will automatically create a new form with an updated form. But when I open the new updated form, we can see all list of history from the old form. I can't think of any way to create it. Any suggestion would help me. Thanks!

Answer 1

First of all: you need to know the difference between FORM and DOCUMENT.

The FORM is the design element in designer that you create and that is used to create and modify DOCUMENTS.

A DOCUMENT is a set of item - value pairs stored in the database. The items are based on the FORM it is created with.

If I understand you correctly, you want to create a new DOCUMENT on every save but keep the old DOCUMENT at the same time. There is a function called "Version Tracking" that allows this.

Read this documentation about how to use versioning. Here is a short version:

1. Open the form.
2. Choose Design - Form Properties.

3. On the Form Info tab, select None or one of the following versioning methods:

   • New versions become responses
   • Prior versions become responses
   • New versions become siblings